Manage Users

Manage Users

To add a new user or modify an existing user:
  1. In the main menu, click Admin.
  2. In the menu at the left, select Users.
  3. To add a new user: At the bottom of the page, click the Add new User button.
  4. To modify an existing user: Find the user in the list and click the edit icon in the ID column.
  5. Complete each tab. (For an explanation of the items on each tab, see the sections below.)
  6. After you've completed each tab, you will need to save your changes. If you are creating a new user, click Create at the top of the page.  If you are modifying an existing user, click Save.
Info
If a new user does not log in within 14 days, the user will be deactivated.  If a user does not log in for 60 consecutive days, or the number of days specified in the Account deactivation threshold, the user will be deactivated. No information about the user's settings and permissions will be lost.

General Settings Tab

The Username, First name, and Last name fields are required. All other fields are optional.
Check the Active box to activate the username when you are finished.  If the Active box is unchecked, the user cannot log in.
Code: For technologists, enter the initials or other text that they will enter for themselves at the modality.

Group Settings Tab

Select a user type for this user from the drop-down list.

Depending on the user type you select, boxes for assigning divisions, reading groups, or referring groups appear.
  1. For each type of group (division, reading group, referring group), available groups are listed in the box on the left, and groups assigned to this user are listed in the box on the right.
  2. Check the box next to each group you want to assign to this user. The selected groups appear in the box on the right.

Profile Tab

The settings on this tab can also be changed by the user at any time. 

Theme: Click to choose a different theme.
  1. Office: Designed for viewing in a typical, well lighted office setting
  2. Viewing Station (dark): Studycast dark mode / dark theme was designed for viewing in a traditional viewing station or other low-light environment
Init worksheet's findings: Uncheck this option to disable the automatic generation of Findings statements when a worksheet is first opened.

Change Password: Check the box to enter a password for the user. The password you enter will be temporary. The user will be required to change it at first login.
Info
The system will not allow you to use a password that is on the list of Prohibited Passwords.  
Two-Factor Authentication: Click the Reset 2FA button to allow the user to log in without using 2FA. When the user logs in, the User Profile window will be displayed with a new QR code for 2FA. If your security policy requires 2FA, the user will be required to set up 2FA again before gaining access to any studies. If your security policy allows but does not require 2FA, the user will have the option of setting up 2FA again.

Contact Info Tab

Enter the requested contact information for the user. The Email field is required.

The information you enter here is not used to send notifications. To set up or manage notifications, you must edit the division, reading group, or referring group. For more information, see Set Up Notifications. 

Signature Tab

An image file of a reading physician’s signature can be uploaded to the Studycast system and included in study reports. If no signature image file is uploaded, the study report will include the doctor’s printed name and the text: Electronically Signed on Studycast.

Only administrators can upload signature image files.

To upload a signature image:
  1. Click the Select and upload new logo button.
  2. Locate and add the image file.
When the doctor approves a study, this image will be included in the study report.

Permissions Tab

This tab lists all the permissions for users in the Studycast system. When you first view the tab, the default permissions for the user type you selected on the Group settings tab are checked. 
You can modify this user's permissions by checking or unchecking each permission individually, or by applying a Permission Favorite from the Select permission favorite menu in the bottom left corner of the screen. 
To reset the user's profile to the default settings, click Set default permissions.

Create a New Permission Favorite

To create a new Permission Favorite:
  1. Edit the permission settings for the user until the selections on the screen reflect the desired settings for the new Permission Favorite.
  2. Click the Favorites (★) button in the lower left corner of the screen. The Manage permission favorites window opens.
  3. Click + Add new favorite... The Create permission favorite window opens.
  4. Enter a Favorite name. You may also select a Favorite group, and add a Description, if desired.
  5. The list reflects the user's current permission settings, and will add all permitted and not permitted permission settings to the new favorite by default. If you wish to remove a permission from the favorite, uncheck the box next to it to deselect it.
  6. Click Create.

Manage Permission Favorites

To manage existing Permission Favorites:
  1. Click the Permission Favorites arrow (⇓) in the lower left corner of the screen. The Manage permission favorites window opens.
  2. From this window, you can select multiple Permission Favorites to manage via the batch actions menu. You can also select an individual favorite to modify the settings included. To modify the settings of a favorite, click the name of the favorite in the list. The Edit permission favorite window opens.
  3. You can deselect permissions in the list to remove them from the favorite. You can also use the Apply current user values button to replace the permission settings with those of the user whose settings you are editing.
  4. Click Save to save your changes. Alternatively, the Save as button can be used to save a duplicate copy of the favorite with a different name.

Users Page

Batch Actions

Batch actions can be used to edit multiple users at once from the Users page. To apply batch actions to users from this page, click the checkboxes next to the users that you would like to edit, and select the appropriate batch actions from the menu.
  1. Add Permissions: Can be used to add the same set of permissions from multiple users at once. 
  2. Remove Permissions: Can be used to remove the same set of permissions from multiple users at once. 
  3. Apply Permission Favorite: Can be used to apply an existing Permission Favorite to a subset of users. Only permissions included in the scope of the Permission Favorite will be updated.

Permission Select Criteria and Column

To identify users with a particular permission, you can use the Permissions column to view all permissions that a user has, or you can search for users with a particular permission by using the Permission select criteria in the search bar.

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